Now even easier to implement with Quaver’s Student Roster Importer!

The musical exploration and fun don’t have to stop when the bell rings. With free student accounts at QuaverMusic.com, teachers can open a world of opportunities including custom assignments, assessments, and musical composition. The best part is, the setup process is now easier than ever with our new Student Roster Importer. Teachers and IT teams can work together to create student accounts for every student with just a few clicks! Read on to learn how to create student accounts in bulk using this new tool.

If you plan to access Quaver using a Single Sign On method such as Clever, Google, Classlink, etc. we do not recommend that you use this import process to create your rosters. Please consider using our Student Self-Enrollment option instead.

How to use the Student Roster Importer:

Step 1: Set up your classes in Quaver

The Student Roster Importer doesn’t create classes for you, it simply enrolls students into existing classes. So the first thing you need to do is to create classes in your teacher account.

Once you’ve logged into your QuaverMusic.com account, head over to your Teacher Admin tools located on your Teacher Dashboard.

How to set up classes in Teacher Admin:

  1. Select CLASSES to open your existing class list
  2. Click +ADD NEW CLASS at the bottom of the screen
  3. Complete the information on the Class Details panel
  4. Click SAVE

Once you’ve created the class, you’ll notice a Class Code in the fourth column. A different code will be shown for each class you create. You will use these Class Codes to complete your Student Data Import File. 

Step 2: Prepare your Student Import File

Teachers can work with their IT team to create a spreadsheet with students’ information. You can download our Quaver New Student Import Example file for reference. When you’re ready to get started, download our Quaver New Student Import Template file to begin.

Reminder! Our Student Roster Importer is only for creating NEW student accounts and enrolling them in Quaver classes. If your students already have Quaver accounts, you can simply enroll students in new classes using our Student Self-Enrollment method.

There are eight columns, but you are only required to fill out email, password, and Class Code. If you would like specific QuaverNames, here is where you would list them. Otherwise, you can leave that column blank and we’ll create QuaverNames for your students. If you choose not to fill out a column, don’t delete the column itself. Leave the column in place with the header – just leave the fields below the header blank.

All Student Import Files must be submitted as CSVs. You should be able to save your spreadsheet as a CSV from any spreadsheet editing program, such as Microsoft Excel, Mac’s Numbers, or Google Sheets. You can view our help on how to save a CSV here.

Step 3: Upload your Student Import File

Once your student import file is prepared, head back to your Teacher Admin Panel and select STUDENTS. Click BULK IMPORT STUDENTS located at the bottom of the screen to begin the import process. Make sure you’re pop-up blocker is disabled!

Here is where you will find the Student Roster Importer! You can drag and drop your .csv file into the square to begin automatically uploading. Upload time may vary depending on file size and internet speed, but it typically only takes a few seconds or less.

After your file is uploaded, we will automatically begin validating the data. When validation is completed, we’ll let you know if we found any issues. If you don’t have any errors or warnings listed, you may click IMPORT STUDENTS.

If your file had errors or warnings listed, you will need to correct them. Once you’ve corrected the errors in your file, click RESTART to reset your workflow and upload the corrected file. If you only had warnings, then you can determine if you want to restart with a corrected file or proceed to Import Students.

After you click IMPORT STUDENTS, we’ll begin importing your student data and verifying that the QuaverNames you requested are available. Once completed, your import receipt will download automatically. Your import receipt will match the file you submitted. If you submitted a file without QuaverNames, the receipt will now have the QuaverNames filled in. You can use this as a reference sheet for your students’ QuaverNames and Passwords.

If you ever need to download an old receipt file, you can find all the old imports by clicking PAST IMPORTS in the upper left corner.

Click here to learn more about our Student Roster Importer and check out FAQs. If your IT Department will need to upload student data for several teachers within your district, please contact us at imports@quavermusic.com.

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Will you be using our new Student Roster Importer to create student accounts this year?

 

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9 thoughts on “Student Accounts Open a Vast World of Teaching Opportunities!

  • August 22, 2018 at 11:16 am
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    I tried this method this morning and after it said my upload complete, it was stuck in the “Waiting on queue” message for almost 2 hour. Then I tried canceling and now it it stuck on canceling. What should I do?

    Reply
    • August 22, 2018 at 12:09 pm
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      Hi Jamie!

      Looks like this was a small error on our part. Apologies for the disruption! I would recommend trying again and it should work smoothly.

      Thanks for the heads up,

      Maura

      Reply
  • August 22, 2018 at 4:51 pm
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    After you import your student or the IT does, would the students then go in and put in their class code? I would love to find a way to get all of our students in at the beginning of school.

    Reply
    • August 22, 2018 at 5:41 pm
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      Hi Carla!

      Our Student Roster Importer does two major things:

      It creates a student account for every student listed in your file.
      It enrolls each student account in the Quaver Class listed.

      It’s that part 2 that’s relevant here – Quaver Classes are identified by Class Code! Otherwise, we wouldn’t know which Quaver Class to enroll the student in. Of course this means you’ll need to create the classes in Quaver before you import your student. The ClassCode is part of the file you upload.

      Hope that makes sense!

      Reply
      • August 22, 2018 at 6:08 pm
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        Ok. I’ve done the class codes, so all I have to do is import the students? Great! Hope I can get this done!

        Reply
      • August 23, 2018 at 4:47 pm
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        So if we are trying to use the single sign in with Google, this won’t work?

        Reply
        • August 23, 2018 at 5:18 pm
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          If you plan to access Quaver using a Single Sign On method such as Clever, Google, Classlink, etc. we do not recommend that you use this import process to create your rosters. Please consider using our Student Self-Enrollment option instead.

          Reply
  • August 25, 2018 at 10:20 am
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    In the example, it shows “teacher@district.com” as the email. I understand it’s an example, however can I use my own email address or do I need to obtain each students’ email?

    Reply
    • August 27, 2018 at 10:35 am
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      Hi Tyree! Feel free to use your own email address. Hope that helps!

      Reply

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